Oracle’s media access policy in serious need of updating

Shel Holtz blogged today about Oracle firing of social selling executive Jill Rowley who claims she was fired for giving an unauthorized interview to AdAge magazine.  Shel suggests, and I agree, that there seems to be more to this story than an errant interview.

But it raises once again the issue of media access. What’s your policy? Having reviewed dozens of crisis communication plans in the last few years, I have yet to find one that conforms to what I believe is the norm following the media access controversy during Deepwater Horizon in 2010. Here’s what happened as I understand it: Reporters went out on the beaches and where spill response activity was happening and tried to interview responders. They were told they were not to speak to the media. The media understood this to be another of evil BP’s efforts to stifle and cover up–despite the fact that BP was not running, nor involved in the public communication effort at this time. It was the White House dictating media access policy. But when one veteran Coast Guard PIO tried to clarify that it was White House policy, not BP, he was promptly sacked. Pressure grew to the point where National Incident Commander Thad Allen issued a media policy carried by all PIOs (which is how I saw it). It said, again as I recall, the policy is to provide maximum access with minimum delay, consistent with safety and with not interfering with response operations. It further said that all responders are authorized to speak to the media providing they restrict their comments to their own area of responsibility.

Previously I had heard from Coast Guard PIOs that Allen as Commandant of the Coast Guard had implemented that policy for the entire Coast Guard. One senior Coast Guard official, given the White House’s desire to control the message, expressed doubts whether that policy would continue to stand. I suspect, but do not know, that it still stands in some form, but with the understanding that the leash is pretty tight.

Given all this, I have advised everyone I know to look at their media access policy in this light. Recognize first of all that if you have the media’s black hat on, there will be heightened sensitivity to any and all indications of cover-up, controlling the message or lack of transparency. When one of your employees responds to a reporter’s question with “we were told by top management we can’t talk to you” that is blood in the water to the shark.  If you do hold to a spokesperson only policy, then make certain you include in your refer and defer training (employee training on how to respond to reporter questions by referring to authorized spokesperson) use of a better response. Such as, “I’d love to help you with that, but I just don’t have the information you are looking for, so let me help you find the person who can answer that for you.” This is a little tough when all the reporter wants is an emotion-laden visual response when he/she asks the question: “How do you personally feel about this tragedy?”

The best policy and one I consistently advise, is to adopt Admiral Allen’s policy of maximum access with minimum delay, consistent with safety and no interference with the response.  Every employee or contractor is a spokesperson–but with the restriction of limiting what they say to their own area of responsibility. That is where much of the focus of media training should be today.